The next enquiry waits.
Your salesman is searching brand files, recalculating quantities and waiting for approval while another customer needs a quote.
QuoteDesk / by AITechWorx
For tile & sanitary distributors in the UAE and Saudi Arabia
Your customer is waiting for a quote.
Your team is searching brand catalogs, checking price lists, calculating boxes and chasing approvals.
The article is in one file. The project rate is in another. The discount was agreed in a chat. Before your team can send the quote, they have to bring it all together — and check it still applies.
Free Catalog Clinic. Start on WhatsApp. No call required.
“Use the same floor tile as the last phase. Add the bathroom items. Keep our project rate. We only need the first release now. Match the other supplier’s price and include delivery.”
Which article, finish and shade?
Previous quote + brand catalog
Is that project rate still valid?
Price list + project agreement
How much discount can be given, and who can approve it?
Margin calculation + approval limits
How much is left to call off?
Agreement + release history
Illustrative enquiry. The item code, valid rate, discount approval and remaining quantity still need checking.
For teams managing multiple brands, price tiers, branches and contractor projects.
What sits behind a contractor quote
One contractor enquiry can mean six separate checks.
Your team has to identify the items, calculate quantities, confirm prices, get discount approval and check the project balance before the quote can go out.
- 01
“The same tile.”
Identify the exact item.
Find the article behind the description. Check the brand, size, finish and shade information. A similar name or another 600 × 600 tile is not enough to confirm what was agreed.
The checks: Brand catalog / previous quote / product team
- 02
“This much area.”
Calculate whole boxes from the requested area.
Confirm the wastage allowance, check sqm per box and round to whole boxes. Keep the requested area and the quoted coverage clear. A change in tile or pack size changes the calculation.
The checks: Customer’s area / pack data / calculation
- 03
“Add the bathroom items.”
Check the products and accessories to include.
Confirm which WC, basin or mixer the customer wants and which components are supplied separately. For the tiles, check the adhesive, grout and trims against the specified products and coverage rates. Each additional item needs its own quantity and price.
The checks: Product specifications / accessory list / coverage rules
- 04
“Our project rate.”
Check which customer or project rate applies.
Retail, contractor, dealer or a special project rate? Check the applicable list, currency, validity and approved overrides. The price on an old quote may have belonged to a different project or quantity.
The checks: Current price list / customer terms / project agreement
- 05
“Match the other supplier.”
Calculate the margin after the discount and free delivery.
Check the requested discount against the item cost and account for the delivery charge being waived. Compare the result with your margin floor, find the authorised approver and record the price and terms they approve.
The checks: Cost basis / approval threshold / manager’s decision
- 06
“The first release. Delivery included.”
Check the call-off balance and delivery terms.
Separate the total agreed quantity from this release. Check previous call-offs, remaining balances, expiry and amendments. Confirm delivery charges and supply details with the people responsible.
The checks: LOA / release history / delivery terms
Then the customer changes the quantity, asks for another finish or negotiates the price. Your team has to revisit the decisions that changed.
The cost to your business
The checking keeps coming back to your most experienced people.
A salesman knows which price list is current. A manager remembers why the project rate changed. Someone in the other branch knows how much the contractor has already called off.
Add more brands, branches and project customers, and the team has to repeat those lookups and approval requests across more quotes.
Managers have to explain the same special prices again.
The team finds an old rate but cannot see who approved it, why it was approved or which project it covered. They come back to you.
The final margin needs another calculation.
The tile discount is in the quote. Free delivery was agreed in a message. Someone has to check their combined effect before the quote goes out.
The next salesman has to ask what was agreed.
Another branch needs to find the contractor’s rate, earlier discount approval and remaining project quantity before it can handle the next release.
Introducing QuoteDesk
Build the quote from checked item data, applicable prices and recorded approvals.
QuoteDesk connects the article, pack quantity, price source and discount decision to the quote. When the quote becomes an order or a contractor agreement, your team can check what was agreed and what remains to be supplied.
- 01
Look up the article and calculate the boxes.
Use a catalog containing each brand’s article codes, sizes, finishes, shade codes and pack quantities. Calculate whole boxes from the requested area and approved wastage allowance. Add tile accessories using the coverage rules you supply.
- 02
Use the price assigned to this customer and project.
Apply your retail, contractor, project or dealer tier, with the relevant currency and approved customer overrides. Show which price list or project rate each line uses, then prepare a branded PDF or share the quote on WhatsApp.
- 03
Send the discount request with its margin impact.
Calculate the proposed margin using your agreed item costs and treatment of delivery charges. Route the request to your authorised approver and retain their decision and reason with the quote.
- 04
Track releases against the project’s agreed quantity and rate.
Record the contractor’s LOA, the orders called off against it and the balance remaining. Keep amendments and expiry dates available when another salesman prepares the next release.
QuoteDesk / draft for reviewIllustrative
After item and quantity confirmation
Al Noor — Villa 17
- Confirmed article
- P604
- Requested area
- 100 sqm
- Approved wastage allowance
- 5%
- Confirmed pack coverage
- 1.44 sqm / box
- Quoted quantity
- 73 boxes / 105.12 sqm
- Price source
- Approved project rate
Extra discount + delivery waiver: approval required.
Works alongside Tally, Focus, QuickBooks and Odoo. Your ERP keeps accounting and stock. QuoteDesk keeps the quote, its price approvals and the contractor’s call-off balance together.
“Match their price. Include delivery.”
See the margin after the discount and delivery waiver.
Your salesman asks for an extra discount and free delivery. Before you approve, you need to see the proposed selling price, the item costs, the delivery charge being waived and the margin left on the quote.
QuoteDesk sends the requested price, proposed margin and reason to the approver assigned to that discount threshold. Their decision stays with the quote, including the price and terms they approved.
- The requested price, discount, delivery waiver or change in terms.
- The proposed margin, using your agreed item costs and delivery charges.
- Who approved or declined the request, when and why.
- Similar recorded discounts or special prices, when that history is available.
When a similar discount comes up again, your manager can review earlier recorded prices and reasons. Repeated requests can be reviewed as candidates for a standard pricing rule.
Al Noor — Villa 17
- Requested discount and delivery
- 5% extra discount + delivery waiver
- Reason
- Competitive match
- Margin check
- Below the 12% minimum margin
- Approver
- Commercial Manager
- Status
- Awaiting a decision
Your manager decides. The request, decision and reason remain together.
Illustrative request. Margin uses the item costs and delivery charges agreed with you.
“We only need the first release now.”
Check the agreed rate and remaining quantity before the next call-off.
You agreed a quantity and a project rate. The customer takes part of it, changes the next release and asks another branch to supply the balance.
QuoteDesk links the contractor’s project agreement (LOA) to release orders. Your team can check the agreed rates, previous call-offs and remaining quantities before accepting the next release.
- The items, quantities and rates agreed for the project.
- What has been called off and what remains.
- The agreement’s expiry and any approved amendments.
- Order, delivery and invoice status from connected ERP records.
Stock allocation, batch confirmation and delivery execution stay in your existing systems and with the teams responsible.
- Agreed quantity
- 1,000 sqm
- Previously called off
- 380 sqm
- This release request
- 120 sqm
- Remaining after this release
- 500 sqm
Illustrative quantities, assuming this release is approved. Check available stock separately from the LOA balance.
The AI quote builder
Type the items, quantities and requested terms. Review the draft quote.
With your item data, pack quantities and price rules loaded, your salesman can type what the customer wants instead of entering each quote line by hand.
QuoteDesk prepares the draft using the customer’s prices, the selected articles and their pack quantities, with the price source shown on each line. If two projects match, a rate has expired or a discount needs approval, your team is asked to clarify or approve it.
Your rules set the price. Your people approve the exceptions.
Your salesman
“Quote Al Noor for 100 sqm of P604. Add 5% wastage and use the project rate. Request another 5% discount and include delivery.”
QuoteDesk
“Two projects match this customer. Which project should I use? The extra discount and delivery waiver will need approval before the quote is sent.”
The quote uses your loaded catalog and price rules. Typed input initially; Arabic and voice are on the roadmap.
A free Catalog Clinic
Show us where your quoting gets stuck.
Send one brand’s price list, a recent quote that needed extra checking and a special-price decision if you have one.
We’ll check the article codes, box calculations, price sources and discount approval in that quote. You’ll see how QuoteDesk prepares the lines and which missing item details or prices your team needs to confirm.
Start on WhatsApp. No call required. An NDA can be arranged before you share files.
What you get from the clinic
- 01
A check of your item, pack and price data
A findings sheet showing duplicate codes, missing sqm-per-box values, unclear units, missing prices and special rates that need confirmation.
- 02
A branded quote with its calculations explained
See the selected articles, area-to-box calculations and price source for each line. We’ll ask you to confirm missing item details, quantities or rates.
- 03
One special-price request taken through approval
See the requested discount, proposed margin, authorised approver and reason recorded. Comparison with earlier approvals depends on the records you provide.
- 04
A short recorded walkthrough and demo link
Watch the quote being prepared, then let your salesman try the quote builder. Decide whether to test it on real enquiries during a one-brand pilot.
We review the supplied files in 24–48 hours. If a pack quantity, price or approval is missing, we’ll ask you to confirm it before completing the quote.
Test on real quotes with your team
Start with one brand and your existing approval rules.
- 01
Send one brand’s list and one recent quote.
Include a pricing exception if you have one. Start on WhatsApp; a 45-minute walkthrough is optional.
- 02
Confirm the catalog, prices and approvers.
Review the item codes, sqm per box, wastage allowances, price lists and discount thresholds we’ll use for that brand.
- 03
Pilot one brand for two to three weeks.
Let your team prepare real quotes, request discount approvals and check the calculations. Review those quotes and decisions before adding more brands.
The clinic is free. Talk to us about pilot pricing. Scope and system connections are agreed before you commit.
Is this your operation?
Built for quoting across brands, branches and contractor projects.
- You import or distribute multiple tile and sanitary brands.
- You manage 2,000+ items, several price tiers and more than one branch.
- You sell to contractors and developers under project agreements and call-offs.
- Your ERP is in place, but quoting still relies on spreadsheets, chats and experienced people.
A small showroom with one price list and walk-in sales may need a simpler setup. QuoteDesk is designed for distributors managing customer-specific prices, discount approvals and project agreements.
Your ERP continues to handle accounting and stock. Your technical team confirms product suitability. Your managers retain approval authority.
Before you send a price list
What your team needs to know.
We already have Tally, Focus, QuickBooks or Odoo. Why add QuoteDesk?
The clinic looks at the quoting work your team still does outside those systems: organising brand data, finding applicable prices, calculating quantities, chasing approvals and checking project balances. QuoteDesk works alongside your ERP. The pilot defines which records and documents need to pass between them.
Our brand lists use different codes, units and formats. Can we still start?
Yes. Start with one brand. We review its item codes, sizes, finishes, pack data and prices with you. Missing or conflicting information goes back to your team for confirmation before it is used.
How are wastage, boxes and accessories calculated?
Using your confirmed pack quantities, wastage allowances and coverage rules. The requested area and the resulting quantities remain available for review. Technical specifications and product suitability still need your team’s approval.
Do we have to change how we approve discounts?
We map your existing thresholds and authorised approvers. Each discount request shows the proposed margin and reason. The approver’s decision is recorded with the quote. We agree which item costs and delivery charges are used in the margin calculation.
Does the AI decide the price or approve an exception?
No. It uses your catalog and pricing rules to help prepare a draft. Ambiguous items, conflicting rates and exceptions need clarification or approval from your team.
Does QuoteDesk manage stock, delivery or accounting?
No. Those functions remain in your existing systems. QuoteDesk can show connected availability and order progress; stock allocation, batch confirmation, delivery execution and accounting stay with the teams and systems responsible.
Will it automatically identify every component needed for a sanitary item?
Only the items and kits specified in your checked catalog can be included. Your team confirms separately required components, such as concealed bodies or fittings, and checks product compatibility and suitability.
What happens to our price lists and customer data?
We can arrange an NDA before you share files. Your data remains yours. The pilot sets out access and handling arrangements, including how your data can be exported or deleted.
What will the free clinic involve?
Send one brand’s price list, a recent quote that needed extra checking and a pricing exception if available. We review the supplied files in 24–48 hours and flag anything that needs your clarification. A 45-minute walkthrough is optional; no call is required to start.
What does it cost after the clinic?
The Catalog Clinic is free. Talk to us about pilot pricing. We agree the pilot scope before you commit; the starting point is one brand for two to three weeks.
Can dealers see their own prices?
Yes. The dealer portal gives each dealer access to their own prices and reordering. The pilot defines the catalog and pricing available to them.
Can our team use Arabic or voice input?
Arabic and voice input are on the roadmap. The initial quote builder uses typed input.
Start with a real enquiry
Send a recent quote and one brand’s price list.
Include a special-price decision if you have one. We’ll check the article codes, box calculations, customer prices and discount approval needed to prepare that quote in QuoteDesk.
Request your free Catalog Clinic on WhatsApp. Send the files when you’re ready; a call is optional.
No obligation. Optional 45-minute walkthrough.
QuoteDesk is a product of AITechWorx.
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